How to Get a Copy of Your Medical Record in Columbia - Stewart Law Offices
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How to Get a Copy of Your Medical Record in Columbia SC

As the United States Department of Health and Human Services (HHS) notes on its website, the Health Insurance Portability and Accountability Act of 1996 (HIPAA) requires all of your health information to be kept private and secure. Many national standards designed to protect personal health information are found in the Privacy Rule under Title II of HIPAA.

The Privacy Rule applies to all kinds of an individual’s protected health information, whether it is written, oral, or electronic data. The Privacy Rule limits how this information can be shared, and it requires covered entities to notify individuals when protected health information is used.

Why You Would Need a Copy of Your Medical Record and How It Can Help

A person might want their medical records to keep their medical history on file at home, or they may have reason to be concerned about the accuracy of their records. Some individuals might want to review records to confirm they correctly understood what was discussed with physicians.

One of the most common reasons that medical records are sought involves accidents. A medical record may be necessary to establish the injuries sustained and how they were treated.

Who Can Request Copies of Medical Records?

Only you or your representative have the right to access your medical records. A covered entity (health plan, health care clearinghouse, or health care provider) is required under 45 Code of Federal Regulations (CFR) § 164.524(c)(2)(i) to provide a person with access to protected health information in the form and format they request when it is readily producible.

Steps to Request Medical Record

The process for obtaining a medical record can vary depending on the covered entity that records are being sought from. Some requests may be required to be in writing, others may require completion of specific forms. Methods of delivery could include mail, fax, or other electronic means.

If an entity does not provide specific forms, a person can submit their own request. In such cases, a request will usually need to include a list of the records you are requesting and your preferred format for your protected health information, as well as your name, Social Security number, date of birth, address, phone number, and email address.

HIPAA Rights and the Law

You have the right to a copy of your medical record under HIPAA, and a covered entity must comply with your request within 30 days.

HIPAA also allows you to ask that protected health information not be shared with certain individuals or entities. Health care providers are permitted to share protected health information under HIPAA if the provider determines based on professional judgment that it’s in the person’s best interest, the person gives the provider or plan permission to share the information, or the person is not present and does not object to sharing the information.

What to Do If You’re Denied Access to Your Medical Records?

HIPAA establishes that covered entities are not required to provide psychotherapy notes or information relating to a civil, criminal, or administrative action or proceeding. State law in South Carolina, however, establishes that health care providers that deny access out of a belief that seeing the records could endanger you or another person must still provide the individual with a summary of their history.

Under the HIPAA Privacy Rule, you also have the right to have a different health care professional review the decision to deny access to your records.

Columbia Hospitals

Hospitals in Columbia include:


Children’s Hospital at Palmetto Health Richland

5 Richland Medical Park

Columbia, SC 29203

(803) 434-2013


Dorn VA Medical Center

6439 Garners Ferry Road

Columbia, SC 29209-1639

(803) 776-4000


HealthSouth Rehabilitation Hospital

2935 Colonial Drive

Columbia, SC 29203

(803) 254-7777


Palmetto Health Baptist

Taylor At Marion St.

Columbia, SC 29220

(803) 296-5010


Palmetto Health Richland

5 Richland Medical Park

Columbia, SC 29203

(803) 434-7000


Providence Hospital

2435 Forest Drive

Columbia, SC 29204

(803) 256-5300


Providence Hospital Northeast

120 Gateway Corp. Blvd.

Columbia, SC 29203

(803) 865-4500

Contact Us for Help Obtaining Your Medical Records in Columbia

If you have been hurt in an accident and need help obtaining your medical records in Columbia, make sure to contact the injury lawyers at Stewart Law Offices. Schedule a free, no-obligation consultation by calling our team or contacting us online.

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